CZ

Less retyping and searching, more time for actual work.

We build automations and AI assistants that take repetitive work off your team: logging inquiries, answering common questions or moving data between systems.

Book free mappingWhat we do
Owner of a small workshop handling orders at her workbench
Sample scenario

New inquiry · Jana Horáková

Hello, I would like 40 printed gift bags by the end of November.

Customer
Jana Horáková
Item
Printed gift bag
Quantity
40 pcs
Deadline
by 30 Nov
  • Order record created
  • Reply draftedWaiting for your approval

What we do for you

We connect to the email, spreadsheets and systems you already have. Below are the areas where smaller businesses tend to have the most repetitive work. Some show an indicative price to give you an idea.

Technician in a workshop logging a job on a laptop
Small business owner on the phone with a customer at her desk
Warehouse worker checking orders among boxes ready to ship

What can be simplified

Sales and inquiries

  • Inquiries logged in your job overview
  • Draft quotes from your price list
  • Reminders when a customer goes quiet
  • Meeting summaries and next steps in the CRM

Customers and phone

  • AI receptionist when you cannot pick up
  • Answers to common questions on the web and by email
  • Bookings and slots in your calendar
  • Incoming mail sorted by urgency

Office and accounting

  • Orders from email straight into a spreadsheet
  • Receipts and invoices into accounting
  • Payments matched to invoices
  • Payment reminders

Jobs and operations

  • Field reports and photos attached to the job
  • Stock monitoring and material orders
  • Handover reports from a template
  • Alerts when a job is running late

People and knowledge

  • A second brain with procedures and documents
  • Onboarding new colleagues
  • Meeting notes with assigned tasks
  • Company AI with rules for the whole team

Management

  • Regular overviews from several systems
  • Alerts when something is out of the ordinary
  • Materials for bids and tenders
  • Supplier quotes compared side by side

Not sure which of these applies to you? We will go through it with you on a call

Inquiries handled for you

Inquiries do not get lost in your inbox, and you do not have to look anything up to reply.

An inquiry from your website or email lands in your job overview by itself, with a reply drafted and waiting for you.

Builder: an inquiry on Friday night
What happens
An email arrives: garage roof repair in Brno, ideally by the end of the month.
What runs by itself
The inquiry is logged in your job overview with location, scope and deadline. A reply proposing a site visit is drafted.
What you do
On Monday morning you review the reply and send it.

from CZK 13,900 running from CZK 1,490 a month

Sample scenario

AI receptionist for missed calls

A customer who calls while you are on another job gets a slot right away.

When you cannot pick up, an AI receptionist takes the call. It finds out what the customer needs, books the slot in your calendar and sends you a summary.

Boiler service: the phone rings mid-job
What happens
The technician is at a customer, the phone rings and nobody answers.
What runs by itself
An AI receptionist finds out which boiler it is, offers a free slot and books it in the calendar.
What you do
Complaints and tricky questions are passed to you with a summary, so you can call back.

from CZK 13,900 running from CZK 2,490 a month

Sample scenario

Your whole day on one screen

In the morning you open one page instead of several apps and know straight away what comes first.

We build a personal or team overview that brings together what is now scattered across apps: messages from Slack or Teams, important emails, tasks, calendar and job status. In the morning you open one page and AI adds a short summary of what needs handling.

Service company owner: 7:30 in the morning
What happens
Messages from colleagues are in Slack, suppliers write by email, tasks are in Todoist and appointments in the calendar.
What runs by itself
The overview pulls everything onto one screen, sorts them by urgency and prepares a short summary of the day.
What you do
In a few minutes you know what to focus on today, and each item opens with one click.

from CZK 8,900 optional care from CZK 490 a month

Sample scenario

Your company’s second brain

When a colleague leaves, procedures stay in the company and a new one finds their way without constant questions.

Procedures, price lists, contracts, warranty terms, meeting notes and job history in one place you can ask in plain words. The assistant answers from your own documents and shows the source with every answer, so you can check it easily.

Trades firm: a warranty question
What happens
A customer asks about the warranty and a colleague does not know where to look.
What runs by itself
The assistant finds the answer in your terms and conditions and shows the exact place in the document.
What you do
Your colleague answers within a minute and knows the answer is right.

Priced by scope

Sample scenario

AI for your team

Your team uses AI with your price lists and templates, and company data stays out of private accounts.

We set up a business Claude or ChatGPT for you, connect it to your email and shared drive and load it with your price lists and templates. For each area of work we prepare assistants that know how you handle it. We agree on rules for what goes into AI and what does not, and try it out with your team on their own work.

Window company: a quote between two meetings
What happens
A customer wants a quote by tonight for replacing six windows in a family house.
What runs by itself
The AI takes your current price list and quote template and drafts a quote with items, price and timeline.
What you do
The salesperson only checks and adjusts the draft before sending it.

Priced by scope

Sample scenario

Less retyping

The time now spent copying data is yours again.

Orders from email straight into a spreadsheet, a morning sales summary in your inbox, labels and PDFs from one template, payment reminders.

Online shop: the Monday overview
What happens
Orders live in the shop, payments in invoicing and customers in the CRM.
What runs by itself
Every Monday at 7:00 you get one overview of the week’s orders and what still needs handling.
What you do
Instead of an hour of building spreadsheets, in five minutes you know where things are stuck.

from CZK 5,900 optional care from CZK 490 a month

Sample scenario

Not sure where to start?

We will map it with you for free. On a call we go through what repeats in your business and where work gets stuck. Then we send you, in writing, the three places where automation pays off most, with an indicative price.

You pay a fixed price from the offer. Projects up to CZK 15,000 only after handover.

  • A call of up to an hour, online
  • Written summary within two working days
  • Free, even if we do not end up working together
Book free mapping

More options

  • Connecting your systems

    Priced by scope

    Your shop, stock, accounting, CRM and bookings start passing data to each other and handle exceptions too.

    You enter a detail once and it is right everywhere.

  • Half a day with the owner

    CZK 8,900

    Together we go through two or three of your recurring tasks and set up AI to write the first draft of your quotes, emails and reports.

    You leave with assistants you will use in your everyday work the very next day. If we then go ahead with a project, we deduct the price of the half day.

Prices shown are indicative, exclude VAT and apply to a simpler version of the solution. The final price depends mainly on how many systems we connect and how many exceptions the solution has to handle. After the free mapping you get a written offer with a fixed price.

How we work together

  1. We look at your work

    We find which repetitive work slows you down most.

    up to an hour, free

  2. We propose a concrete solution

    We agree on scope, price, the connections needed and how we will check the result.

    within 2 working days

  3. We test it in practice

    We start with one process and tune it based on what real operation shows.

    usually 1 to 3 weeks

  4. We launch and look after it

    We train your team and, as agreed, maintain and extend the solution.

    monthly, as agreed

What you can expect

Desk with a laptop, calculator and invoices

  • You can start small

    One task is enough. Once it works, we add other parts of the business.

  • You decide what runs on its own

    You choose what is handled automatically and what waits for your approval. Typically you approve outgoing emails and quotes, while sorting and logging run on their own.

  • You know the price upfront

    Setup is a fixed price from the written offer. Up to CZK 15,000 you pay it in full after handover; for larger projects half upfront and the rest once it is accepted on your real data. You pay for monthly running only where the solution keeps working in the background, such as the AI receptionist. For simpler things, care is optional. We agree the notice period upfront, with no long commitments.

  • Your data stays yours

    Everything runs on your accounts. You can take over the management yourself at any time.

Frequently asked questions

Can’t find your question? Send it to us through the form below.

What do we pay once and what monthly?

The intro call and mapping are free. You pay for setup once, as per the written offer. Monthly running covers monitoring, small tweaks and moving to new AI versions, which providers change regularly. For simple automations and overviews it is optional. AI usage and paid third-party tools are billed by use, either directly on your account or passed through by us. For the AI receptionist, a bundle of minutes is included in the monthly fee.

How quickly will it work?

Simple automations usually within a week, larger solutions within three weeks. You get the exact date in the offer.

Do we need to know exactly what to automate?

No. Just tell us what slows you down. We pick what to automate together on the intro call.

Do we have to change our current systems?

Not always. First we check how your existing systems can be connected.

Where will our data be?

On your accounts. We configure the AI provider so it does not use your data for training, and we sign a data processing agreement with you.

What if something breaks?

If you have a running plan, we monitor operation and fix what breaks, for example when a connected system changes. Without a running plan, you pay for the fix by the hour, CZK 690 an hour.

What takes up your time for no good reason?

Tell us what you do by hand or over and over today. On the intro call we find out where automation helps and where it does not.

  • Martin Pich

    Co-founder

  • Michal Kubiče

    Co-founder

On the call you talk directly to the two of us, the people who will also build the solution.

info@hanspai.cz

Phone is optional.

A short description is enough.